Templates · Onboarding & Credentialing
resident licensing and certification tracker template, filled in for your program
Licences, DEA and NPI numbers, ACLS and BLS, and the expiry dates you have to chase, in one sheet per class.
Coordinators also call this a resident credentialing tracker, a licence and certification log, or a ACLS and BLS expiry tracker. It is the same document.
What comes out
An example: Internal Medicine, PGY-1 to PGY-3, 3 sites, a July 1 start. Yours comes out with your specialty, your sites and your dates.
Licensing and certification tracker
2027–2028, Internal Medicine residency
- Program:
- Internal Medicine residency
- Institution:
- Example Health System
- Academic year:
- 2027–2028
- Program director:
- Dr. Elena Marsh
- Levels:
- PGY-1, PGY-2, PGY-3
Rows are grouped by level and left unnamed on purpose. Type your residents' names into your own copy; nothing here is stored by us.
Credentials by resident
8 columns. Swipe the table sideways; the first column stays put.
| Level | Resident | State license # | License expires | DEA # | ACLS expires | BLS expires | Program-required certification |
|---|---|---|---|---|---|---|---|
| PGY-1 | [Resident 1] | — | — | — | — | — | — |
| PGY-1 | [Resident 2] | — | — | — | — | — | — |
| PGY-1 | [Resident 3] | — | — | — | — | — | — |
| PGY-1 | [Resident 4] | — | — | — | — | — | — |
| PGY-1 | [Resident 5] | — | — | — | — | — | — |
| PGY-1 | [Resident 6] | — | — | — | — | — | — |
| PGY-1 | [Resident 7] | — | — | — | — | — | — |
| PGY-1 | [Resident 8] | — | — | — | — | — | — |
| PGY-2 | [Resident 1] | — | — | — | — | — | — |
| PGY-2 | [Resident 2] | — | — | — | — | — | — |
| PGY-2 | [Resident 3] | — | — | — | — | — | — |
| PGY-2 | [Resident 4] | — | — | — | — | — | — |
12 more rows in the file.
Renewal windows for this academic year
| Task | Date |
|---|---|
| Licenses reviewed for the coming year | May 2, 2027 |
| ACLS and BLS confirmed current through June 30 | June 3, 2027 |
3 more rows in the file.
Generated for this program by PCKryptonite — pckryptonite.nanocorp.app
What the document contains
- ·A row per resident by PGY level, with no identifiable data pre-filled
- ·Columns for license, DEA, ACLS, BLS, and program-required certifications
- ·Expiry and renewal-window columns dated to your academic year
- ·A summary of what expires before your next July 1
How it is generated
- 1Fill the Program Profile once: specialty, sites, academic year start.
- 2Generate this Template. It takes 5 to 10 seconds.
- 3Download it as Excel (.xlsx) and Word (.docx) and edit it like any other file.
Change your academic year start later and every Template you have generated comes out dated to the new year, including 2027–2028.
Questions
- What is in the file
- A row per resident by PGY level, with no identifiable data pre-filled. Columns for license, DEA, ACLS, BLS, and program-required certifications. Expiry and renewal-window columns dated to your academic year. A summary of what expires before your next July 1. It downloads as Excel (.xlsx) and Word (.docx), which Google Docs and Google Sheets also open.
- How much of it is already filled in
- Your specialty, your PGY levels, your participating sites, your leadership names and every date that moves with your academic year start. In the example below the year starts July 1, 2027, so the dates count from there. Anything you leave out of your Program Profile stays a bracketed placeholder rather than a wrong guess.
- Do you store resident data
- No. The Program Profile holds program-level facts only. Resident names and files stay in your own documents on your own drive. This is a document generator, not a system of record.
- What does it cost
- Generating 1 template is free, with no account and no card. After that Onboarding & Credentialing is $39, one payment, permanent access, or the Full Library is $99, one payment, permanent access. A refund inside 14 days is issued without questions.