Templates · Onboarding & Credentialing
J-1 and H-1B resident visa timeline template, filled in for your program
The J-1 and the H-1B lane side by side, each step dated against your July 1 start.
Coordinators also call this a J-1 visa timeline for residents, or a H-1B sponsorship timeline. It is the same document.
Generate a template free8 fields, 2 required. No account, no card, no password.
What comes out
An example: Internal Medicine, PGY-1 to PGY-3, 3 sites, a July 1 start. Yours comes out with your specialty, your sites and your dates.
J-1 and H-1B visa timeline
Incoming class starting July 1, 2027
- Program:
- Internal Medicine residency
- Institution:
- Example Health System
- Academic year:
- 2027–2028
- Program director:
- Dr. Elena Marsh
Counted back from July 1, 2027. Your institution's international office sets the exact internal deadlines; these are the intervals that keep an incoming resident able to start on time.
J-1 route (ECFMG sponsorship)
| Milestone | Target date | Document |
|---|---|---|
| Confirm visa route with the incoming resident | March 3, 2027 | Passport copy, current status documents |
| Program submits sponsorship request to ECFMG | March 13, 2027 | Contract, training dates, program information |
| Statement of need requested from home country | March 18, 2027 | Ministry of health statement of need |
| ECFMG issues DS-2019 | April 22, 2027 | DS-2019 sent to the resident |
| SEVIS fee paid and consular appointment booked | May 2, 2027 | I-901 receipt, appointment confirmation |
| Visa interview attended | May 17, 2027 | Visa stamp in passport |
| Travel and arrival, no earlier than 30 days before the start date | June 1, 2027 | Arrival confirmation |
| Check-in with the international office | June 24, 2027 | SEVIS validation |
| Start date | July 1, 2027 | Eligible to begin clinical duty |
H-1B route (institutional petition)
| Milestone | Target date | Document |
|---|---|---|
| Institutional eligibility confirmed | February 1, 2027 | Approval from the GME office and legal |
| Labor condition application filed | February 21, 2027 | Certified LCA |
| Petition prepared and filed with premium processing | March 13, 2027 | I-129 receipt notice |
4 more rows in the file.
- Institution: Example Health System
- Sites the resident will rotate through: University Hospital; Community Hospital; Outpatient Clinic
- Keep passports, visas and personal documents in your institution's system, not in this file
Generated for this program by PCKryptonite — pckryptonite.nanocorp.app
What the document contains
- ·A J-1 lane: ECFMG sponsorship, DS-2019, SEVIS and the consular appointment
- ·An H-1B lane: LCA, petition, premium processing and the earliest entry date
- ·Every milestone dated against your own academic year start
- ·The documents you collect from the incoming resident at each step
How it is generated
- 1Fill the Program Profile once: specialty, sites, academic year start.
- 2Generate this Template. It takes 5 to 10 seconds.
- 3Download it as Word (.docx) and Excel (.xlsx) and edit it like any other file.
Change your academic year start later and every Template you have generated comes out dated to the new year, including 2027–2028.
Questions
- What is in the file
- A J-1 lane: ECFMG sponsorship, DS-2019, SEVIS and the consular appointment. An H-1B lane: LCA, petition, premium processing and the earliest entry date. Every milestone dated against your own academic year start. The documents you collect from the incoming resident at each step. It downloads as Word (.docx) and Excel (.xlsx), which Google Docs and Google Sheets also open.
- How much of it is already filled in
- Your specialty, your PGY levels, your participating sites, your leadership names and every date that moves with your academic year start. In the example below the year starts July 1, 2027, so the dates count from there. Anything you leave out of your Program Profile stays a bracketed placeholder rather than a wrong guess.
- Do you store resident data
- No. The Program Profile holds program-level facts only. Resident names and files stay in your own documents on your own drive. This is a document generator, not a system of record.
- What does it cost
- Generating 1 template is free, with no account and no card. After that Onboarding & Credentialing is $39, one payment, permanent access, or the Full Library is $99, one payment, permanent access. A refund inside 14 days is issued without questions.
Generate this one free. Fill 8 fields and the document above comes out with your program in it. Start with your Program Profile.