Templates · Schedules & the Academic Year
GME academic year timeline template, filled in for your program
The whole year on one page: recruitment, evaluations, the CCC and PEC meetings, ADS, and the deadlines that move with your July 1.
Coordinators also call this a coordinator academic year timeline, or a GME year at a glance. It is the same document.
What comes out
An example: Internal Medicine, PGY-1 to PGY-3, 3 sites, a July 1 start. Yours comes out with your specialty, your sites and your dates.
Academic year timeline
2027–2028, Internal Medicine residency
- Program:
- Internal Medicine residency
- Institution:
- Example Health System
- Academic year:
- 2027–2028
- Program director:
- Dr. Elena Marsh
The year at a glance, dated from July 1, 2027. Confirm institutional deadlines with your GME office; ACGME dates come from your own ADS calendar.
The year
| Milestone | Date | Owner |
|---|---|---|
| Academic year begins, new class starts | July 1, 2027 | Program |
| First quarter evaluations released | September 29, 2027 | Program coordinator |
| CCC meeting, first semiannual review | October 9, 2027 | CCC |
| Semiannual resident reviews documented | October 29, 2027 | Dr. Elena Marsh |
| ERAS opens for the next recruitment season | September 24, 2027 | Program coordinator |
| Interview season begins | October 29, 2027 | Program coordinator |
| PEC meeting, annual program evaluation | November 28, 2027 | PEC |
| Rank order list certified | February 11, 2028 | Dr. Elena Marsh |
| Match week and incoming class confirmed | March 12, 2028 | Program coordinator |
| Onboarding begins for the incoming class | March 17, 2028 | Program coordinator |
| CCC meeting, second semiannual review | April 6, 2028 | CCC |
| Annual program evaluation written and filed | April 26, 2028 | PEC |
4 more rows in the file.
Standing meetings
| Committee | Frequency | Members |
|---|---|---|
| Clinical Competency Committee | Twice yearly, minimum | [Members] |
| Program Evaluation Committee | At least annually | [Members] |
2 more rows in the file.
Generated for this program by PCKryptonite — pckryptonite.nanocorp.app
What the document contains
- ·Every recurring program deadline dated against your academic year
- ·CCC and PEC meeting dates, twice yearly and annually
- ·The ADS annual update and the annual program evaluation
- ·Recruitment season milestones for the following year
How it is generated
- 1Fill the Program Profile once: specialty, sites, academic year start.
- 2Generate this Template. It takes 5 to 10 seconds.
- 3Download it as Word (.docx) and Excel (.xlsx) and edit it like any other file.
Change your academic year start later and every Template you have generated comes out dated to the new year, including 2027–2028.
Questions
- What is in the file
- Every recurring program deadline dated against your academic year. CCC and PEC meeting dates, twice yearly and annually. The ADS annual update and the annual program evaluation. Recruitment season milestones for the following year. It downloads as Word (.docx) and Excel (.xlsx), which Google Docs and Google Sheets also open.
- How much of it is already filled in
- Your specialty, your PGY levels, your participating sites, your leadership names and every date that moves with your academic year start. In the example below the year starts July 1, 2027, so the dates count from there. Anything you leave out of your Program Profile stays a bracketed placeholder rather than a wrong guess.
- Do you store resident data
- No. The Program Profile holds program-level facts only. Resident names and files stay in your own documents on your own drive. This is a document generator, not a system of record.
- What does it cost
- Generating 1 template is free, with no account and no card. After that Schedules & the Academic Year is $39, one payment, permanent access, or the Full Library is $99, one payment, permanent access. A refund inside 14 days is issued without questions.