Templates · Schedules & the Academic Year
resident call schedule template, filled in for your program
A call grid for your complement and your levels, with the dates already laid out and the duty hour rules noted.
Coordinators also call this a call coverage grid, or a night float schedule. It is the same document.
What comes out
An example: Internal Medicine, PGY-1 to PGY-3, 3 sites, a July 1 start. Yours comes out with your specialty, your sites and your dates.
Call schedule
July 1, 2027 onward, one month per copy
- Program:
- Internal Medicine residency
- Institution:
- Example Health System
- Academic year:
- 2027–2028
- Program director:
- Dr. Elena Marsh
Copy this sheet once per month of the academic year. Duty hours: 80 hours per week averaged over 4 weeks, 1 day in 7 free of clinical duty, at least 8 hours between shifts, and no more than 24 hours of continuous scheduled duty plus 4 hours for transitions.
Month grid
6 columns. Swipe the table sideways; the first column stays put.
| Date | Day | PGY-1 | PGY-2 | PGY-3 | Night float |
|---|---|---|---|---|---|
| July 1, 2027 | Thu | — | — | — | — |
| July 2, 2027 | Fri | — | — | — | — |
| July 3, 2027 | Sat | — | — | — | — |
| July 4, 2027 | Sun | — | — | — | — |
| July 5, 2027 | Mon | — | — | — | — |
| July 6, 2027 | Tue | — | — | — | — |
| July 7, 2027 | Wed | — | — | — | — |
| July 8, 2027 | Thu | — | — | — | — |
| July 9, 2027 | Fri | — | — | — | — |
| July 10, 2027 | Sat | — | — | — | — |
| July 11, 2027 | Sun | — | — | — | — |
| July 12, 2027 | Mon | — | — | — | — |
18 more rows in the file.
Monthly checks
| Check | Confirmed |
|---|---|
| Every resident has 1 day in 7 free | [Confirmed by] |
| No resident exceeds 80 hours averaged over the month | [Confirmed by] |
2 more rows in the file.
Generated for this program by PCKryptonite — pckryptonite.nanocorp.app
What the document contains
- ·A day-by-day month grid you copy for each month of the year
- ·One column per PGY level, plus night float and weekend coverage
- ·The ACGME duty hour limits stated in the header
- ·A monthly tally row
How it is generated
- 1Fill the Program Profile once: specialty, sites, academic year start.
- 2Generate this Template. It takes 5 to 10 seconds.
- 3Download it as Excel (.xlsx) and Word (.docx) and edit it like any other file.
Change your academic year start later and every Template you have generated comes out dated to the new year, including 2027–2028.
Questions
- What is in the file
- A day-by-day month grid you copy for each month of the year. One column per PGY level, plus night float and weekend coverage. The ACGME duty hour limits stated in the header. A monthly tally row. It downloads as Excel (.xlsx) and Word (.docx), which Google Docs and Google Sheets also open.
- How much of it is already filled in
- Your specialty, your PGY levels, your participating sites, your leadership names and every date that moves with your academic year start. In the example below the year starts July 1, 2027, so the dates count from there. Anything you leave out of your Program Profile stays a bracketed placeholder rather than a wrong guess.
- Do you store resident data
- No. The Program Profile holds program-level facts only. Resident names and files stay in your own documents on your own drive. This is a document generator, not a system of record.
- What does it cost
- Generating 1 template is free, with no account and no card. After that Schedules & the Academic Year is $39, one payment, permanent access, or the Full Library is $99, one payment, permanent access. A refund inside 14 days is issued without questions.