Templates · Recruitment Season
ERAS application screening grid template, filled in for your program
A scoring grid for your ERAS review, with your screening criteria as columns and your reviewers named, ready before applications open.
Coordinators also call this a ERAS application review rubric, a applicant scoring sheet, or a application screening tool. It is the same document.
What comes out
An example: Internal Medicine, PGY-1 to PGY-3, 3 sites, a July 1 start. Yours comes out with your specialty, your sites and your dates.
ERAS screening grid
Internal Medicine applicant review, 2027–2028
- Program:
- Internal Medicine residency
- Institution:
- Example Health System
- Academic year:
- 2027–2028
- Program director:
- Dr. Elena Marsh
Screening grid for Internal Medicine residency applications reviewed for the 2027–2028 recruitment season. One row per applicant. Scores are 1 to 5 unless your program has set another scale.
Applicant review
10 columns. Swipe the table sideways; the first column stays put.
| # | Applicant name | AAMC ID | Medical school | USMLE Step 2 | Clerkship grades | Letters | Personal statement | Program fit | Interview: yes / hold / no |
|---|---|---|---|---|---|---|---|---|---|
| 1 | — | — | — | — | — | — | — | — | — |
| 2 | — | — | — | — | — | — | — | — | — |
| 3 | — | — | — | — | — | — | — | — | — |
| 4 | — | — | — | — | — | — | — | — | — |
| 5 | — | — | — | — | — | — | — | — | — |
| 6 | — | — | — | — | — | — | — | — | — |
| 7 | — | — | — | — | — | — | — | — | — |
| 8 | — | — | — | — | — | — | — | — | — |
| 9 | — | — | — | — | — | — | — | — | — |
| 10 | — | — | — | — | — | — | — | — | — |
| 11 | — | — | — | — | — | — | — | — | — |
| 12 | — | — | — | — | — | — | — | — | — |
Screening thresholds for this program
| Criterion | This program |
|---|---|
| Applications expected | [Volume for Internal Medicine] |
| Approved complement | 24 |
4 more rows in the file.
Generated for this program by PCKryptonite — pckryptonite.nanocorp.app
What the document contains
- ·One row per applicant, with AAMC ID and reviewer
- ·Score columns for the criteria your program screens on
- ·A weighted total column and an interview recommendation
- ·A second sheet listing your screening thresholds
How it is generated
- 1Fill the Program Profile once: specialty, sites, academic year start.
- 2Generate this Template. It takes 5 to 10 seconds.
- 3Download it as Excel (.xlsx) and Word (.docx) and edit it like any other file.
Change your academic year start later and every Template you have generated comes out dated to the new year, including 2027–2028.
Questions
- What is in the file
- One row per applicant, with AAMC ID and reviewer. Score columns for the criteria your program screens on. A weighted total column and an interview recommendation. A second sheet listing your screening thresholds. It downloads as Excel (.xlsx) and Word (.docx), which Google Docs and Google Sheets also open.
- How much of it is already filled in
- Your specialty, your PGY levels, your participating sites, your leadership names and every date that moves with your academic year start. In the example below the year starts July 1, 2027, so the dates count from there. Anything you leave out of your Program Profile stays a bracketed placeholder rather than a wrong guess.
- Do you store resident data
- No. The Program Profile holds program-level facts only. Resident names and files stay in your own documents on your own drive. This is a document generator, not a system of record.
- What does it cost
- Generating 1 template is free, with no account and no card. After that Recruitment Season is $39, one payment, permanent access, or the Full Library is $99, one payment, permanent access. A refund inside 14 days is issued without questions.