Templates · Recruitment Season
residency rank meeting packet template, filled in for your program
The agenda, the voting sheet and the certification checklist your rank meeting needs, in one document.
Coordinators also call this a rank list meeting agenda, or a ranking committee packet. It is the same document.
Generate a template free8 fields, 2 required. No account, no card, no password.
What comes out
An example: Internal Medicine, PGY-1 to PGY-3, 3 sites, a July 1 start. Yours comes out with your specialty, your sites and your dates.
Rank meeting packet
Internal Medicine residency rank meeting
- Program:
- Internal Medicine residency
- Institution:
- Example Health System
- Academic year:
- 2027–2028
- Program director:
- Program director
Agenda
| Time | Item | Led by |
|---|---|---|
| 15 min | Review of the recruitment season by the numbers | [Program coordinator] |
| 10 min | Ground rules and what may not be discussed | Program director |
| 60 min | Applicant-by-applicant review | [Selection committee] |
| 20 min | Initial rank order and discussion of the tail | Program director |
| 10 min | Couples, visas and program signals | [Program coordinator] |
| 5 min | Certification timeline and next steps | [Program coordinator] |
Voting sheet
6 columns. Swipe the table sideways; the first column stays put.
| # | Applicant name | Interview date | Committee score | Proposed rank | Notes |
|---|---|---|---|---|---|
| 1 | — | — | — | — | — |
| 2 | — | — | — | — | — |
| 3 | — | — | — | — | — |
| 4 | — | — | — | — | — |
| 5 | — | — | — | — | — |
| 6 | — | — | — | — | — |
8 more rows in the file.
Certification checklist
| Milestone | Date |
|---|---|
| Rank order list opens in the NRMP R3 system | January 15, 2027 |
| Rank meeting held | [Date of your rank meeting] |
4 more rows in the file.
- Do not discuss where else an applicant has interviewed or ranked us
- Do not record any information that was not part of the application or interview
- Keep this packet inside the program; it is not a resident record
Generated for this program by PCKryptonite — pckryptonite.nanocorp.app
What the document contains
- ·A rank meeting agenda with your program director leading
- ·A voting sheet with one row per interviewed applicant
- ·The NRMP certification checklist with your deadline dates
- ·A list of what may and may not be discussed
How it is generated
- 1Fill the Program Profile once: specialty, sites, academic year start.
- 2Generate this Template. It takes 5 to 10 seconds.
- 3Download it as Word (.docx) and Excel (.xlsx) and edit it like any other file.
Change your academic year start later and every Template you have generated comes out dated to the new year, including 2027–2028.
Questions
- What is in the file
- A rank meeting agenda with your program director leading. A voting sheet with one row per interviewed applicant. The NRMP certification checklist with your deadline dates. A list of what may and may not be discussed. It downloads as Word (.docx) and Excel (.xlsx), which Google Docs and Google Sheets also open.
- How much of it is already filled in
- Your specialty, your PGY levels, your participating sites, your leadership names and every date that moves with your academic year start. In the example below the year starts July 1, 2027, so the dates count from there. Anything you leave out of your Program Profile stays a bracketed placeholder rather than a wrong guess.
- Do you store resident data
- No. The Program Profile holds program-level facts only. Resident names and files stay in your own documents on your own drive. This is a document generator, not a system of record.
- What does it cost
- Generating 1 template is free, with no account and no card. After that Recruitment Season is $39, one payment, permanent access, or the Full Library is $99, one payment, permanent access. A refund inside 14 days is issued without questions.
Generate this one free. Fill 8 fields and the document above comes out with your program in it. Start with your Program Profile.