One row per invited applicant with the date invited and the date accepted. Four example interview dates before the entering academic year, with suggested host sites. A status column for acceptances, declines, waitlists, and cancellations. Enough rows for a full season, sized to your approved complement. It downloads as Excel (.xlsx) and Word (.docx), which Google Docs and Google Sheets also open.

How much of it is already filled in

Your specialty, your PGY levels, your participating sites, your leadership names and every date that moves with your academic year start. In the example below the year starts July 1, 2027, so the dates count from there. Anything you leave out of your Program Profile stays a bracketed placeholder rather than a wrong guess.

Do you store resident data

No. The Program Profile holds program-level facts only. Resident names and files stay in your own documents on your own drive. This is a document generator, not a system of record.

Generating 1 template is free, with no account and no card. After that Recruitment Season is $39, one payment, permanent access, or the Full Library is $99, one payment, permanent access. A refund inside 14 days is issued without questions.

Templates · Recruitment Season

residency interview invitation tracker template, filled in for your program

Who was invited, who accepted, who is on hold, and which of your interview dates is filling.

Coordinators also call this an interview invitation log, or an interview scheduling tracker. It is the same document.

Generate a template free8 fields, 2 required. No account, no card, no password.

What comes out

An example: Internal Medicine, PGY-1 to PGY-3, 3 sites, a July 1 start. Yours comes out with your specialty, your sites and your dates.

Interview invitation tracker

Internal Medicine residency, entry July 1, 2027

Program:: Internal Medicine residency
Institution:: Example Health System
Academic year:: 2027–2028
Program director:: Dr. Elena Marsh
Interview season:: 2026–2027
Participating sites:: University Hospital; Community Hospital; Outpatient Clinic

One row per invited applicant, 120 rows for the season. Entry starts July 1, 2027; interviews occur in the preceding 2026–2027 season. Four example dates start in mid-October, moving weekends to Monday and skipping Thanksgiving week. Confirm your program calendar; these are not confirmed interview dates. Replace dates in both invitation rows and fill summary; edits do not update other cells automatically. Suggested host sites rotate across your participating sites: University Hospital, Community Hospital, Outpatient Clinic.

Invitations

7 columns. Swipe the table sideways; the first column stays put.

#	Applicant name	AAMC ID	Interview date offered	Invited on	Accepted on	Status: accepted / declined / waitlist / cancelled
1	—	—	October 15, 2026	—	—	—
2	—	—	October 29, 2026	—	—	—
3	—	—	November 12, 2026	—	—	—
4	—	—	December 3, 2026	—	—	—
5	—	—	October 15, 2026	—	—	—
6	—	—	October 29, 2026	—	—	—
7	—	—	November 12, 2026	—	—	—
8	—	—	December 3, 2026	—	—	—
9	—	—	October 15, 2026	—	—	—
10	—	—	October 29, 2026	—	—	—
11	—	—	November 12, 2026	—	—	—
12	—	—	December 3, 2026	—	—	—

108 more rows in the file.

Fill summary by interview date

5 columns. Swipe the table sideways; the first column stays put.

Interview date	Host site	Slots you are offering	Accepted so far	Remaining
October 15, 2026	University Hospital	—	—	—
October 29, 2026	Community Hospital	—	—	—

2 more rows in the file.

Fill in the slots you are offering on each date and update the accepted count as replies come in; remaining is slots minus accepted.

Where each interview day happens

Participating site	Rooms or virtual link	Site contact	Parking or check-in
University Hospital	—	—	—
Community Hospital	—	—	—

1 more row in the file.

Approved complement for this program: 24. Row count uses 10 times your approved complement, with a minimum of 24 and a maximum of 120. Approved complement includes all PGY levels, not just incoming positions. Add rows to match your invitation volume.

Generated for this program by PCKryptonite — pckryptonite.nanocorp.app

What the document contains

·One row per invited applicant with the date invited and the date accepted
·Four example interview dates before the entering academic year, with suggested host sites
·A status column for acceptances, declines, waitlists, and cancellations
·Enough rows for a full season, sized to your approved complement

One template free with your Program Profile. This Pack is $39 and the Full Library is $99 — one payment each, permanent access.

How it is generated

1Fill the Program Profile once: specialty, sites, academic year start.
2Generate this Template. It takes a few seconds.
3Download it as Excel (.xlsx) and Word (.docx) and edit it like any other file.

Change your academic year start in the Program Profile, then generate again to update dates. Previously downloaded files stay unchanged.

Questions

What is in the file: One row per invited applicant with the date invited and the date accepted. Four example interview dates before the entering academic year, with suggested host sites. A status column for acceptances, declines, waitlists, and cancellations. Enough rows for a full season, sized to your approved complement. It downloads as Excel (.xlsx) and Word (.docx), which Google Docs and Google Sheets also open.
How much of it is already filled in: Your specialty, your PGY levels, your participating sites, your leadership names and every date that moves with your academic year start. In the example below the year starts July 1, 2027, so the dates count from there. Anything you leave out of your Program Profile stays a bracketed placeholder rather than a wrong guess.
Do you store resident data: No. The Program Profile holds program-level facts only. Resident names and files stay in your own documents on your own drive. This is a document generator, not a system of record.
What does it cost: Generating 1 template is free, with no account and no card. After that Recruitment Season is $39, one payment, permanent access, or the Full Library is $99, one payment, permanent access. A refund inside 14 days is issued without questions.

Generate this one free. Fill 8 fields and the document above comes out with your program in it. Start with your Program Profile.

PCKryptonite builds these templates and runs the business with AI agents on NanoCorp.