Templates · Recruitment Season
residency interview invitation tracker template, filled in for your program
Who was invited, who accepted, who is on hold, and which of your interview dates is filling.
Coordinators also call this a interview invitation log, or a interview scheduling tracker. It is the same document.
What comes out
An example: Internal Medicine, PGY-1 to PGY-3, 3 sites, a July 1 start. Yours comes out with your specialty, your sites and your dates.
Interview invitation tracker
Internal Medicine residency, 2027–2028
- Program:
- Internal Medicine residency
- Institution:
- Example Health System
- Academic year:
- 2027–2028
- Program director:
- Dr. Elena Marsh
One row per invited applicant. The interview dates below are the ones your program set; change them and the fill summary follows.
Invitations
7 columns. Swipe the table sideways; the first column stays put.
| # | Applicant name | AAMC ID | Interview date offered | Invited on | Accepted on | Status: accepted / declined / waitlist |
|---|---|---|---|---|---|---|
| 1 | — | — | October 15, 2026 | — | — | — |
| 2 | — | — | October 29, 2026 | — | — | — |
| 3 | — | — | November 12, 2026 | — | — | — |
| 4 | — | — | November 26, 2026 | — | — | — |
| 5 | — | — | October 15, 2026 | — | — | — |
| 6 | — | — | October 29, 2026 | — | — | — |
| 7 | — | — | November 12, 2026 | — | — | — |
| 8 | — | — | November 26, 2026 | — | — | — |
| 9 | — | — | October 15, 2026 | — | — | — |
| 10 | — | — | October 29, 2026 | — | — | — |
| 11 | — | — | November 12, 2026 | — | — | — |
| 12 | — | — | November 26, 2026 | — | — | — |
2 more rows in the file.
Fill summary by interview date
| Interview date | Slots | Accepted | Remaining |
|---|---|---|---|
| October 15, 2026 | [Slots] | [Accepted] | [Remaining] |
| October 29, 2026 | [Slots] | [Accepted] | [Remaining] |
2 more rows in the file.
Approved complement for this program: 24. Plan interview volume against your program's own ratio.
Generated for this program by PCKryptonite — pckryptonite.nanocorp.app
What the document contains
- ·One row per invited applicant with the date invited and the date accepted
- ·Your interview dates as a fill summary
- ·A waitlist and cancellation column
- ·A count of slots remaining per date
How it is generated
- 1Fill the Program Profile once: specialty, sites, academic year start.
- 2Generate this Template. It takes 5 to 10 seconds.
- 3Download it as Excel (.xlsx) and Word (.docx) and edit it like any other file.
Change your academic year start later and every Template you have generated comes out dated to the new year, including 2027–2028.
Questions
- What is in the file
- One row per invited applicant with the date invited and the date accepted. Your interview dates as a fill summary. A waitlist and cancellation column. A count of slots remaining per date. It downloads as Excel (.xlsx) and Word (.docx), which Google Docs and Google Sheets also open.
- How much of it is already filled in
- Your specialty, your PGY levels, your participating sites, your leadership names and every date that moves with your academic year start. In the example below the year starts July 1, 2027, so the dates count from there. Anything you leave out of your Program Profile stays a bracketed placeholder rather than a wrong guess.
- Do you store resident data
- No. The Program Profile holds program-level facts only. Resident names and files stay in your own documents on your own drive. This is a document generator, not a system of record.
- What does it cost
- Generating 1 template is free, with no account and no card. After that Recruitment Season is $39, one payment, permanent access, or the Full Library is $99, one payment, permanent access. A refund inside 14 days is issued without questions.